Secure Storage
24/7 Security
Climate Control
Quick Retrieval
RECORDS MANAGEMENT
Mitsui-Soko’s document management services securely store critical business files and backup data in specialized, decentralized facilities to reduce risks from disasters and accidents while ensuring business continuity. We also help companies build management systems aligned with BCP, ESG, sustainability, ISO standards.
Key Services
Security and Confidentiality
Implement a 24-hour security system with surveillance and alarms to protect assets around the clock. Strictly control access to systems and storage facilities through authentication, authorization, and role-based permissions for enhanced confidentiality.
Storage Environment
Maintain optimal conditions for enterprise document management, including temperature and humidity control to preserve paper and media integrity. Develop comprehensive fire and disaster management systems with suppression, detection, and recovery protocols.
Inventory Control
Enable precise logging and system-based retrieval for all stored items, ensuring traceability and efficiency. Provide notifications for expiring storage periods to support compliance and timely actions.
Document Storage
Mitsui-Soko securely stores documents from corporations, financial institutions, hospitals, and government organizations in distributed archive centers, protecting them from data leaks and disasters while saving valuable office space and rental costs. All files are managed with barcodes, allowing real-time access, delivery, and disposal on demand.
We also offer offshore storage services at our Shenzhen Records Center to help further reduce costs.
- Climate-controlled facilities
- 24/7 security monitoring
- Fire detection and suppression
- Flexible retrieval options
Media Storage
For fire and disaster preparedness, it is essential to disperse and manage your critical data on system servers and backup media. Improper storage conditions, such as poor temperature, humidity, and dust, can deteriorate the recorded content on backup tapes and magnetic media.
Mitsui Soko Media Center provides solutions for these challenges. We offer various storage options, including LTO, DLT, CD, and TURTLE CASE.
Additionally, we provide delivery and exchange services for media according to backup schedules, ensuring your backup media is stored correctly and securely.
- Temperature and humidity control
- Magnetic media protection
- Secure access protocols
- Disaster recovery support
Document Digitization
We offer comprehensive solutions for converting physical documents—such as corporate papers, financial records, medical records, prescriptions, and blueprints—into digital formats. Our scanning, transferring, and indexing services save manpower and optimize resource allocation.
We leverage the latest intelligent document processing and AI OCR technologies to boost accuracy and automate workflows. Documents are classified and organized based on client requirements, with comprehensive indexing.
This process enables effortless and efficient retrieval of any needed information.
- High-resolution scanning
- OCR text recognition
- Secure digital storage
- Cloud-based access
Secured Destruction Service
We securely and accurately shred and dispose of confidential documents, office papers, computer hard disks and other data storage devices, while maintaining the highest level of security.
To ensure that your valuable information is not leaked externally, we manage the disposal documents/data safely. Once the documents/data are destroyed, we issue a destruction certificate to confirm the completion of the disposal process.
- Certificate of destruction
- Environmentally responsible recycling
- Compliance with privacy regulations
- Secured Data Destruction
Key Features
- Secure, climate-controlled storage facilities
- Advanced barcode tracking and inventory management
- Flexible retrieval options with same-day service available
- Certified document destruction with certificates provided
- Compliance with local privacy regulations